One line, one requested item
Keep each requested item on a separate line. A kit, an individual seal and a complete assembly are different purchasing scopes, even when they relate to the same equipment. State whether you need the complete unit or selected components. Keep the quantity and unit beside the item, rather than in a separate message.
- Item description
- Quantity and unit
- Complete assembly or individual component
Keep identifiers unchanged
Copy a part number exactly as it appears, including its suffix. If you have a manual page, keep the page heading and figure reference in the image. A clear nameplate photo can help distinguish the engine maker from the maker of an attached pump or turbocharger. If a detail is unknown, mark it as unknown rather than guessing.
- Maker and complete equipment type, if known
- Part number, drawing reference or marked photo
- Catalogue page and revision, when available
Separate delivery needs from item details
Add the requested destination, recipient and required date. Say whether the order may be split or needs to be consolidated. These are planning inputs, not a confirmed delivery promise. Source, fit, documents and dispatch timing still need to be confirmed in the quotation.
- Destination and recipient
- Required date
- Split delivery or consolidated shipment
Put it to use
Download the requisition template →This is purchasing preparation guidance, not equipment operating or maintenance instructions. Confirm the actual scope and suitability for the item.